Wells Carnival – Information for Catering Stalls

Wells Carnival 2019 – Friday 26th July to Sunday 4th August inclusive.

Thank you for your interest in having a Catering Stall at Wells Carnival. Please read thoroughly the information below before completing the enquiry form.

PLEASE NOTE:  We already have in place stalls providing draft beers and gin cocktails plus burgers/hot dogs/hog roast

Enquiries are invited from all catering stallholders, successful applications will not necessarily go to the highest tender. We will take into consideration regionally based businesses, locally sourced produce, bio-degradable and minimum packaging plus measures taken by the stallholder to dispose of their own packaging waste etc.  We have many applications each year and try to opt for stalls that will offer a varied range of products and prices for our visitors.
We aim to have a maximum of 6 main catering stalls at our events offering as wide a range of food as possible.  We have our own Carnival Catering providing burgers, hog roast and hot dogs. Catering stalls are invited to tender for pitches at one or more of our events. On Fete Day and Carnival Day caterers must commit to staying through for the daytime and evening.

SPACE REQUIRED

Our standard minimum pitch size is 3m wide x 4.5m deep.  Your pitch requirements must include size of any essential unit that needs to be on site while you are trading e.g. storage, generator. We allow a depth of 4.5 metres; your frontage must include the entire length of your trading pitch including any banners, A frames etc which are only permitted within  your pitch boundary

ELECTRICITY SUPPLY **

Due to the amount of electricity required to power catering stalls we request that stallholders provide their own silent generator.  However, in some circumstances we can offer electricity to a small limited number of outdoor pitches – please include full details of requirements on the form below.  Electricity must be requested and booked in advance and the additional cost should be factored into the tender.   We will require full details of all equipment to be used and Stallholders should provide their own PAT tested extension cables.

Programme of Events

Sat 27th July

Event/location: Live music – Buttlands (Evening only)
Event Times: 8pm – 11pm
Set-up Times: 5.00 – 6.30 pm
Trading Time: 7pm – 11pm
Ref: TEND-1


Sun 28th July

Event/location: Fete Day plus Live evening music – Buttlands (Day and evening)
Event Times: 11am – 5pm & 8pm – 11pm
Set-up Times: 8.00 – 10.30am
Trading Time: 11am – 11pm
Ref: TEND-2


Tues 30th July

Event/location: Food & Craft Fair – Buttlands (Daytime only)*
Event Times: 10am – 5pm
Set-up Times: 7.00 – 9.30am (times tbc)
Trading Time: 10am – 5pm
Ref: TEND-3


Thurs 1st Aug

Event/location: Outdoor Film Screening – Buttlands (Evening only)
Event Times: 8pm – 11pm
Set-up Times: 5.00- 6.30pm
Trading Time: 7pm – 11pm
Ref: TEND-4


Fri 2nd Aug

Event/location: Live music – Buttlands (Evening only)
Event Times: 8pm – 11pm
Set-up Times: 5.00- 6.30pm
Trading Time: 7pm – 11pm
Ref: TEND-5


Sat 3rd Aug

Event/location: Carnival Day plus Live evening music – Buttlands (Daytime and evening)
Event Times: 11am – 5pm & 8pm – 11pm
Set-up Times: 8.00 – 10.30am
Trading Time: 11am – 11pm
Ref: TEND-6


*NB No teas, coffees or soft drinks to be sold at these events as Wells Carnival Crew will be selling to help raise funds.

IMPORTANT!

Stalls for Wells Carnival events will be confirmed within approx 2/3 weeks of the initial enquiry being made.  If you haven’t heard from us within this time please email: stalls-wellscarnival@live.co.uk


You may be aware that Wells Carnival is organised by a team of volunteers.  The activities/events are either free of charge or to cover costs.  The committee rely on sponsorship/donations from individuals & businesses and run regular raffles to raise funds to cover the costs involved.  Any stallholder who donates a prize for the raffle (value of £5.00 or above) or makes an additional donation of £5.00 or above will have their stall name and website/email automatically added to our website for the coming year.  Raffle prizes will be collected by a member of the Carnival Committee or can be handed to the Carnival Merchandise stall on the day of the event.  Due to time constraints we would appreciate no vouchers unless they can be redeemed online.


Stallholder Application Form

IMPORTANT!

Before completing this form Please Read our Terms & Conditions

STALL HOLDER INFORMATION

Please provide at least one contact telephone number

PROMOTIONAL INFORMATION (if available)



PITCH REQUIREMENTS

Standard pitches will be for ONE 3m wide frontage x 4.5m deeep pitch with no electric hook up.
If you require a larger pitch please give details of size required:

ELECTRICITY REQUIRED

YESNO
Details of equipment to be used**
If you have additional electrical requirements please include these below and we will be in touch:

I will be bringing my own low decibel generator:
YESNO

Please complete your tender for each event:






Participate in Raffle:
YESNO

Please indicate what the raffle donation is likely to be:

PLEASE NOTE: STALLS CANCELLED LESS THAN 6 WEEKS PRIOR TO THE EVENT WILL NOT BE REFUNDED.

Wherever possible correspondence will be by email to save on postage costs.